Job Description:

About the Job

This administrative support role involves managing office operations, handling communications, maintaining records, and providing administrative assistance.

Responsibilities

Taking oral dictation.
Typing, processing and editing data.
Operating office equipment.
Attending to visitors/clients.
Handling telephone calls.
Coordinating schedules of meetings and appointments.
Coordinating travel arrangements.
Liaising security of office records, equipment and documents including classified materials.
Establishing and monitoring procedures for record keeping of correspondence and file movements.
Maintaining an up-to-date filing system in the office.
Managing office protocol and etiquette.
Managing petty cash and any other office administrative services duties that may be assigned.
Mentoring and coaching assigned staff.

Requirements

Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized and accredited institution.
Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized and accredited institution.
Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been at the grade of Senior Assistant Office Administrator I or in a comparable position.
Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized and accredited institution.
Proficiency in computer applications.
Demonstrated merit and ability as reflected in work performance and results.