Job Description:

About the Job

The Executive Assistant to the Director Risk & Compliance provides administrative support primarily to the Director, Risk & Compliance, as well as handling project assignments and support for the senior R&C leadership team. This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

Responsibilities

Provide administrative support for Director, Risk & Compliance with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively.
Work independently, proactively, and use sound judgment skills daily.
Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.
Compose correspondence for Director, Risk & Compliance signature.
Prepare a variety of correspondence, forms, contracts, lists, requisitions, memoranda, letters, complex reports and other documents, formats, proofread materials to assure accuracy.
Support the requisition of departmental stationery, Request For Proposal (RFP)/Request For Quotation (RFQ).
Follow up and update matters for follow up assigned to the Director and the department as a whole.
Coordinate with Director, Risk & Compliance and Board Secretary to ensure timely submission of accurate, and comprehensive board reports per subsidiary and region.
Prepare agenda and minutes related to the Departmental meeting and other meetings as assigned.
Assist with preparing the annual budget for Risk & Compliance Department.
Serve as liaison between Director, Risk & Compliance and outside entities.
Research and provide recommendations on special projects/assignments.
Manage incoming and outgoing telephone calls and email.
Maintain a variety of complex files and records often involving confidential materials.
Proofread complex Risk and Compliance documents.
Perform research, compile information, reports and spreadsheets.
Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
Any other related projects and duties as assigned from time to time.

Requirements

Bachelor’s degree in law, Finance or Business or a Related field.
Professional Qualification in MS Word, Excel, PowerPoint.
Ability to learn risk management and data analytics software applications.
4 years of relevant experience.
Risk Management experience is an added advantage.