Job Description:

About the Job

The office administrators are responsible for the efficient management of office functions in the Agency. An officer at this level will work under the guidance of a senior manager.

Responsibilities

• Taking oral dictation.
• Using e-office to research and process data.
• Operating office equipment.
• Attending to visitors/clients.
• Handling telephone calls.
• Handling customer inquiries and complaints; coordinating schedules of meetings and appointments.
• Coordinating travel arrangements.
• Ensuring security of office records, equipment and documents including classified materials.
• Ensuring security, integrity and confidentiality of information.
• Maintaining an up to date filing system in the office.
• Preparing responses to routine correspondence.
• Managing office protocol and etiquette.
• Guiding and supervising other office administrative services personnel.
• Maintaining office diary, appointments and travel itineraries.
• Coordinating schedules of meetings.
• Supervising office cleanliness.

Requirements

• Cumulative service period of nine (9) years relevant work experience three (3) of which should have been in the grade of Assistant Office Administrator I or in a comparable position.
• Diploma in Secretarial Studies from a recognized institution; OR Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects: Shorthand III (minimum 120 w.p.m.), Typewriting III (50 w.p.m.)/Computerized Document Processing III, Business English III/Communications III, Commerce II, Office Practice II/Office Procedures, Office Management III/Office Administration and Management III, Secretarial Duties II.
• Proficiency in computer applications.

Application email/URL

Hard copy applications only, in a clearly marked envelope indicating the Job Reference Number, should be sent to:

The Chief Executive Officer,

Central Rift Valley Water Works Development Agency,

Maji Plaza Prison Road, Off Nakuru Eldama Ravine Highway,

1. O. Box 2451,

NAKURU

To reach on or before 29th May, 2025.