Job Description:

About the Job

This is an entry-grade position for a Personal Secretary II at the Office of the Director of Public Prosecutions (ODPP), with three (3) posts available. The basic salary scale ranges from Kshs.44,413 p.m. to Kshs.82,486 p.m. The terms of service are permanent and pensionable. An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function.

Responsibilities

Recording dictation in shorthand, transcribing it in typewritten form.
Managing e-office.
Typing letters, memos, and reports from drafts and manuscripts.
Processing data.
Operating office equipment and reporting on any need for office repairs.
Ensuring the security of office equipment, documents, and records.
Attending to visitors/clients.
Filing documents.
Receiving, recording, and dispatching mails.
Handling routine office duties, telephone calls, diary, and appointments.
Cross-referencing correspondence.
Requesting office stationery.
Operating petty cash.
Assisting in the preparation for meetings.
Handling confidential documents.
Maintaining a register of outgoing and incoming mail.

Requirements

The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:
Typewriting III (minimum 50wpm/Computerized Document Processing III
Shorthand III (100 WPM)
Secretarial Duties II
Office Management/Office Administration and Management III
Business English III/Communication II
Commerce II
A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access, and Internet).
Meet Chapter Six (6) of the Constitution of Kenya 2010.