Job Description:

About the Job

The Supervisor Expenditure position at Kenya Airways, within the Finance Department, is responsible for ensuring timely payment of supplier invoices, compliance with tax regulations, accurate expense reporting, and effective management of accounts payable processes.

Responsibilities

Ensure all supplier invoices /claims are paid by their due dates and expenses are reported in the right cost-lines and cost centres in the correct financial period
Ensure supplier invoices are processed and paid by their due dates to meet contractual obligations
Ensure supplier invoices are subjected to statutory deductions in compliance with various tax authority’s requirements
Ensure supplier invoices are coded to the correct account code and cost centre and are accounted to the right financial period for proper financial reporting
Liase with all outstation accountants to get supplier invoice posting and payment status report to ensure completeness of liabilities and expenses
To ensure all invoices processed are well supported with a contract/Po/grn
Ensure timely response and update on supplier queries and internal stakeholders
Work on automation of process within AP eg Fuelplus, hotels
Follow up on timely approvals of invoices with respective approvers to avoid delays
Monitor and coordinate resolution of supplier queries with internal stakeholders’ suppliers to ensure all liabilities incurred are recognized in the company books
Follow up on closure of prepaid invoices to ensure timely receipt of goods and services thus safeguarding the company assets
Ensure accurate and consistency provision for cost incurred but not paid for to achieve completeness
To develop, train and motivate assigned staff to enhance productivity and efficiency
Attend to internal and externally audit requirements in a timely manner
Preparation of weekly overdue status report and other sectional reports, on timely basis to enable management decision making

Requirements

Business graduate (Major in Finance or accounting)
ACCA/CPA (K) or equivalent
Over 3 years experience in the airline industry
Knowledge of Strong IT supported systems in Finance, particularly Oracle Accounts payable
Proficient in MS office applications
Strong knowledge of AP and “procure-to-pay” processes, practices, and control frameworks
Understanding of Tax regulations in relation to supplier payments
Excellent interpersonal and people management skills
Financial analytical skills
Communication skills
Negotiation skills